Lecturer Onboarding

Appointment process

  • The initial hire and reappointment approval request is initiated by the Vice Chair for Undergraduate Affairs & Administration, Lori Lubin. Approval rests with the Dean of the Division of Mathematical & Physical Sciences. Appointment recommendation paperwork is assembled and submitted by Amanda Simpson in room 175 Physics Building (aasimpson@ucdavis.edu). Once the appointment is approved, employment paperwork is processed by Onelia Yan (omyan@ucdavis.edu) in room 174 Physics Building.
  • Much rests on getting the appointment approved and the employment entered into the payroll system since the lecturer will not be identified as the Instructor of Record (IOR) for a course in the campus student information system, BANNER, until that happens. Until the lecturer is named IOR, access to the learning management (course) site via Canvas will also not be possible. For questions on the status of the appointment process, contact Amanda Simpson (aasimpson@ucdavis.edu) , or the Physics Department Manager Tracy Lade (tjlade@ucdavis.edu).

Computers and computer support

  • Temporary lecturers are expected to have their own computer.
  • IT HELP information is available on the Physics website, via the Intranet link at the top right of the browser. Email help@physics.ucdavis.edufor all computer assistance, or visit the IT Team in room 536 Physics Building.
  • Email: The lecturer’s @ucdavis.edu address will be added to lecturers@physics.ucdavis.eduemail list by Amanda Simpson (aasimpson@ucdavis.edu).

Cheating or other misconduct

Copy services

  • The Physics Department’s primary copier is located in room 173 Physics Building (the mail room). See the receptionist in room 174 Physics Building to obtain a copy card.
  • The department recommends that large copy jobsbe sent to Reprographics Copy Services. Reprographics offers free pickup and delivery, and a quickturnaround. Jobs can also be submitted online. http://reprographics.ucdavis.edu/ Reprographics services will be billed to the Physics Department: contact Tracy Lade tjlade@ucdavis.edu for an account number.
  • Quick Copy Request Form: http://reprographics.ucdavis.edu/PDFs/QC_form.pdf

Emergency contact list for lecturers

  • Coordinated by Dina Zhabinskaya,dzhabinskaya@ucdavis.edu

Employee health and welfare benefits

Faculty Guide


  • Final grades can be submitted to the UC Davis student information system, BANNER, via either the grade book within Canvas, or through http://classes.ucdavis.edu/grading/
  • A history of grade distribution for PHY and AST courses is available for review by instructors. Contact the Physics Department Undergraduate Program Coordinator via studentasst@physics.ucdavis.edu.

Homework submission boxes

  • See Lynn Loftin Mayo at the reception desk in room 174 Physics Building to be assigned a homework submission box for your class.


  • Lecturers are provided with access to the building, their office, and department common areas, including the mail/copy room,meeting rooms, and the Lounge Lagrange.
  • See Lynn Loftin Mayo at the reception desk in room 174 Physics Building for keys.

Learning management tool – Canvas

  • UC Davis uses Canvas by Instructure for its course/learning management system. Support for Canvas is coordinated and provided by UC Davis Academic Technology Services, and also by Instructure via a support line: 844-303-8285. The Canvas support line is staffed 24/7 for the 2016-17 academic year. See http://movetocanvas.ucdavis.edu/for general information, workshops, webinars, and forums.
  • In order to have access to the course site via Canvas, the lecturer must be identified as the Instructor of Record in BANNER. Contact the Undergraduate Academic Advisor Jason Sison at jcsison@ucdavis.eduto verify this has been done.


  • Each lecturer will be assigned a mailbox in room173 Physics Building. Campus and USPS mail is delivered and picked up three times per week, MWF.

New to the UC Davis community?

Office hours/review sessions

Office space

  • There are two lecturer offices: 245 and 249 Physics Building. Given the limited availability of office space in the Physics Building, lecturers may be asked to share offices. Space assignments are made by the Department Manager, Tracy Lade.


  • Lecturers are paid monthly on the first business day of the month. When the first day of the month falls on a non-work day,payment is received on the last work day before the 1st of the month. We highly recommend signing up for direct deposit, but if a paper check is issued it can be picked up from the reception desk in room 174 Physics Building. Keep in mind that mail is delivered to the Physics Department on Monday, Wednesday and Friday only. Please direct your questions about paychecks to Onelia Yan at omyan@ucdavis.edu;phone 530-752-6742.

PHY 7 and PHY 9 resources and course basics

  • PHY 7 lead instructor: Dina Zhabinskaya (dzhabinskaya@ucdavis.edu)
  • PHY 9 lead instructor: Tom Weideman teweideman@ucdavis.edu
  • Before the start of each quarter, decide when the Discussion/Labs (Physics 7) or discussion sections (Physics 9) will start meeting and let the Graduate Program Coordinator Angela Sharma (adsharma@ucdavis.edu) know so that she can put that information in the TA assignment sheet. When there are two tracks of the same Physics 7 class, the instructors should also decide whether to have joint TA meetings, and if so when/where. Otherwise many TAs -- especially first-years in the fall -- get confused when they don't have to teach until what is nominally their second or third section.
  • Lecturers for PHY 7 and PHY 9 are encouraged to seek out Dina and/or Tom with questions about those courses and how they’re run.
  • Physics staff member Trung Nguyen is responsible for PHY 7 discussion/lab setups. Contact him in room 2309 EPS, or call530-752-0679.

Physics Intranet

  • General department resources are available via the Intranet. Follow the link from the Physics Department website’s home page, top right corner of the browser window.

Special accommodations for students

  • Special accommodations for students with learning disabilities. Instructors must provide accommodations for a student with a disability if the student presents a letter enumerating identified accommodations from the Student Disability Center (SDC).
  • Contact Jason Sison via studentasst@physics.ucdavis.edufor assistance reserving space for students with learning disabilities.
  • See SDC website for more general information: https://sdc.ucdavis.edu/

Student clubs

TA assignments

  • Teaching Assistant (TA) assignments are made by the Vice Chair for Graduate Affairs, in coordination with the Graduate Program Coordinator. Direct questions to Physics Grad Coordinator Angela Sharma in room 174 Physics Building or via email at adsharma@ucdavis.edu.

Teaching evaluation

  • Student instructor and course evaluations are conducted at the end of each quarter. Evaluations for PHY 7 and PHY 9 are done online using the campus electronic course evaluation tool known as ACE. Evaluations are set up by the Physics Department Undergraduate Academic Advisor, Jason Sison. Jason also coordinates the distribution of completed evaluations and will make those available to course instructors and TAs after the final grade for the class has been submitted. To review completed student evaluations that have been made available to the instructor, go tohttp://eval.ucdavis.edu.
  • All lecturers will have at least one in-class observation by the Department’s Teaching Evaluation Committee each academic year. The in-class observation will become part of the annual review (see below).
  • Each temporary lecturer will receive an annual written review from the Vice Chair, Undergraduate Affairs & Administration each year.

Teaching support for lectures and labs

  • Physics staff member Matthew Smith provides lecture support in the form of physics demonstrations and audio visual support. Contact him in room 50 Roessler Hall, via email at msmith@physics.ucdavis.edu or call 530-752-2223.
  • Physics staff member Brian Barnett provides technical support for all physics upper division labs. Contact him in room 160 Roessler Hall, via email at barnett@physics.ucdavis.edu,or call 530-752-0679.


  • There is one campus phone in each lecturer office. On-campus dialing requires the7-digit phone number. Off-campus dialing requires the full 10-digit phone number.


  • Text adoption is handled through Jason Sison, room 174C Physics Building.